NEW CASTLE COMMUNITY SCH CORP SCHOOL DISTRICT hiring Payroll Specialist in New Castle, IN | LinkedIn (2024)

Performance Responsibilities/DutiesEssential Responsibilities

Bi-Weekly Payroll Duties

• Maintain payroll files on all current, terminated and retired employees.
• Collect, verify and record employee attendance, including hours worked.
• Compute all wages and deductions.
• Prepare trial balance, deduction and distribution reports.
• Prepare checks and direct deposit files for submission to Doculivery.
• Prepare check register, federal and social security reports and deduction reports.
• Ensure compliance with federal, state and local tax laws, including remittance of all payroll taxes.
• Balance and close payroll and employee trial balance reports.
• Balance and post budget and revenue transactions to appropriate fund accounts.
• Authorization of payment for substitue employees through WillSub.
• Process and monitor garnishment orders.

Quarterly Close Duties

• Prepare and remit reports for INPRS (PERF & TRF), IRS form 941 and Indiana unemployment reports.
• Close, post and clear quarterly reports.

Yearly Close Duties

• Balanceand close yearly totals.
• Prepare and distribute W-2's and report to Social Security Administration and IRS.
• Back up information and clear totals.

Fiscal Year Close Duties

• Udate all leave days as appropriate.
• Pay balance of contracts for certified employees.
• Assist with contracts for all pertinent employees.
• Back up information and clear fiscal totals.

Miscellaneous Tasks

• Responsible for retiree health insurance including VEBA distributions.
• Responsible for daily corporation deposits.
• Answer all questions from employees pertaining to any payroll issue.
• Verification of employment on current and past employees.

Benefit DutiesAnnuities, Insurances and Miscellaneous Deductions

• Maintain employee information for each deduction.
• Prepare claims and reports for all employee benefits.